Hidden Print Costs: Why Partnering with a Managed Print Provider Just Makes Sense

Most businesses do not think about their print environment until it starts draining their budget. From wasted paper and overpriced ink to lost employee time and overloaded IT teams, unmanaged printing creates a financial burden that often goes unnoticed. Here is a breakdown of the hidden costs and how Excel Office Services helps you stay in control.

1. Paper Waste Quietly Eats into Your Budget

The average office employee goes through about 10,000 sheets of paper each year. Nearly half of that ends up in the trash within a day. For a mid-sized business, that can mean more than $22,000 lost every year on unnecessary paper use.

2. Ink Costs More Than You Might Realize

Printer ink often costs more per ounce than high-end perfume or whiskey. Businesses waste thousands by overusing ink, throwing away partially used cartridges, or stockpiling without tracking usage. This inefficiency can add up to nearly $19,000 each year.

3. Lost Time Means Lost Revenue

Employees can spend up to 20 minutes per week dealing with printing problems. Whether it is fixing jams or retrieving documents, this lost time adds up fast. Across a full team, that could mean over $200,000 annually in lost productivity.

4. Your IT Team Has Better Things to Do

Nearly half of IT support requests are printer related. Constant print issues distract your tech team from strategic tasks and add unnecessary stress to their workload. For many organizations, this loss of IT efficiency costs over $340,000 each year.

5. The Smarter Way to Manage Printing

Unmanaged printing can quietly drain hundreds of thousands of dollars from your business each year. When you partner with Excel Office Services, you gain control through real-time monitoring, supply automation, and usage insights. That means fewer headaches, lower costs, and a more productive team.

Pro Tips to Lower Print Costs and Reduce Waste

Default to double-sided printing

This simple setting can cut paper use nearly in half.

Require print authentication

Have users release print jobs at the device to avoid waste from forgotten documents.

Consolidate your devices

Fewer machines with the right capabilities can do the job more efficiently.

Track usage by department

Knowing who prints what helps you identify areas for improvement and set limits if needed.

Schedule regular maintenance

Routine checkups help prevent breakdowns and extend the life of your equipment.

Want to reduce waste, cut costs, and gain control of your print environment? Let’s start the conversation.